Microsoft Word Training: Intermediate Course

Columns are a great way of adding interest to your documents. They are frequently used to ensure that documents are easy to read and communicate well. They do however need to be set up correctly. We show you how to insert and manage columns in your Word document so that they don’t cause any issues.

The key topics trained include:

• Understanding Columns
• Creating Columns of Text
• Specifying Column Widths and Spacing
• Inserting Column Breaks

Now we focus on working with sections of text. We show you how to work with sections and how to insert section breaks into your document. We also cover inserting page breaks.

The key topics trained include:

• Understanding Section Breaks
• Inserting a Next Page Section Break
• Inserting a Continuous Section Break
• Inserting an Even Page Section Break
• Inserting an Odd Page Section Break

Similar to columns, tables are a great way to present information in a Word document. They can make information far more straightforward to understand for readers. MS Word makes creating and formatting tables very quick and simple.

This session shows you how to create a table and how to edit it once it is created. It also looks at how to add and edit the data in your table. It also shows you how to ensure that your table looks just right by adjusting borders, columns widths and backgrounds.

The key topics trained include:

• Understanding Tables
• Creating a Table
• Adding Data to a Table
• Selecting in Tables Using the Ribbon
• Selecting in Tables Using the Mouse
• Inserting Columns and Rows
• Deleting Columns and Rows
• Changing Column Widths
• Changing Row Heights
• Autofitting Columns
• Shading Cells
• Modifying Borders
• Adding Custom Borders
• Choosing a Table Style

Having covered the basics of table creation and control in the previous session, we move on to more advanced table editing techniques. This section covers how to align the text in table cells, and how to work with formulas in your table cells. It also covers sorting your table data, as well as editing table properties, text alignment and a number of other presentation tricks.

The key topics trained include:

• Creating a Table From Text
• Aligning Data in Cells
• Displaying Table Gridlines
• Inserting Formulas Into a Table
• Updating Formulas in a Table
• Sorting Table Data
• Merging Table Cells
• Splitting Table Cells
• Understanding Table Properties
• Aligning Tables
• Changing the Direction of Text
• Repeating Heading Rows
• Converting a Table to Text

Microsoft Word contains a number of standard templates that can be used to save time when creating new documents. For example, it has a standard invoice template which contains tables with sections for all of the relevant information that is required in an invoice. Word also allows you to create and save your own templates, as well as apply a template to an existing document.

The key topics trained include:

• Understanding Templates
• Using a Sample Template
• Downloading an Online Template
• Creating a Template
• Modifying a Template
• Using a Custom Template
• Attaching a Template to a Document
• Copying Styles Between Templates
• Creating a Template From a Template
• Tips for Developing Templates

Word includes an Auto Text function. This helps spot and correct typos. It can also be used to quickly insert a set word or series of words which you use repeatedly. This session covers how to work with Auto Text and also how to edit it as it doesn’t always get it right!

The key topics trained include:

• Understanding AutoText
• Creating AutoText
• Saving AutoText
• Editing an AutoText Entry
• Deleting an AutoText Entry

A style is a predetermined combination of a font type, size and colour. Styles can be set up and saved so that they can then be applied very quickly to text. This ensures that your document can be very quickly and simply formatted. This session covers all aspects of creating and working with styles so that you can ensure that your documents are consistently formatted.

The key topics trained include:

• Understanding Styles
• Applying Paragraph Styles
• Applying Character Styles
• Creating a Quick Style
• Creating a Paragraph Style
• Creating a Character Style
• Applying Custom Styles

Having introduced styles in the previous session, we take things a little further in this session. We look at how you can delete, modify, rename and update a style. We also look at importing styles from other Word documents and exporting them to other Word documents.

The key topics trained include:

• Understanding the Modify Style Dialog Box
• Selecting and Updating Styles
• Renaming and Deleting Styles
• Importing and Exporting Styles

Once you can understand and use styles, inserting a table of contents is easy. A couple of clicks of a button and you have a table of contents that makes navigating a document so much simpler.

The key topics trained include:

• Understanding Tables of Contents
• Inserting a Table of Contents
• Navigating With a Table of Contents
• Updating Page Numbers
• Updating a Table of Contents
• Customising a Table of Contents
• Formatting a Table of Contents

They say that a picture speaks a thousand words. This session covers all of Word’s picture functionality. It shows you how to insert pictures. It also covers Word’s picture editing functions which allow you to resize and control your picture to ensure that it works well in your document.

The key topics trained include:

• Understanding Pictures
• Inserting a Picture
• Inserting an Online Picture
• Resizing a Picture
• Changing the Picture
• Cropping a Picture

Once you have an understanding of Word’s picture editing function, there are then many techniques you can use to enhance your document.

The key topics trained include:

• Understanding Picture Enhancements
• Removing a Picture Background
• Correcting Pictures
• Colouring Pictures
• Applying Artistic Effects
• Applying Shadows and Reflections
• Applying a Glow Effect
• Softening and Bevelling Edges
• Applying Picture Styles to Images
• Repositioning Pictures
• The Format Picture Pane
• Cropping Pictures Accurately
• Changing the Picture Layout

Word contains a number of tools for creating shapes which can be used to create diagrams in your document. This section covers all aspects of working with shapes. So we start with how to insert them, how to select the correct one and how to position and size it correctly. We then look at applying styles to shapes and also inserting text into shapes.

The key topics trained include:

• Understanding Shapes
• Drawing Shapes
• Selecting Shapes
• Resizing Shapes
• Moving Shapes
• Aligning Shapes
• Rotating Shapes
• Grouping Shapes
• Arranging Shapes
• Deleting Shapes
• Applying a Fill to the Drawing Canvas
• Applying Text Wrapping to a Canvas

Another very helpful option in MS Word is to use text boxes to control your text. They are often very useful to highlight key points in a document. This session looks at how to use text boxes, how to move and resize them and how to position them correctly.

The key topics trained include:

• Understanding Text Boxes
• Inserting a Preformatted Text Box
• Typing Text Into a Text Box
• Positioning a Text Box
• Resizing a Text Box
• Deleting a Text Box
• Drawing a Text Box
• Formatting a Text Box

Once you have created Text Boxes there are then many different ways of editing them and changing them to meet your needs. This session will give you an overview of multiple ways in which you can do so.

The key topics trained include:

• Linking Text Boxes
• Modifying Text Box Margins
• Changing Text Direction
• Applying Effects to Text Boxes